Gone are the days when every office is almost identical to all other offices. Not only is the range of office furniture available more varied than ever; managers are also recognizing a variety of different ways a team can work well and productively. As a result, the layout of furniture in the office is something that many companies put a lot of thought into to ensure they get the best out of their team. Here are some ways to adapt the layout of an office to maximize the potential of the space available and achieve optimum results.
Why You Should Consider New Ways of Working
It is important as a manager to constantly analyze how your team is working. Look at what they are doing well and what needs improvement. If there are areas of weakness within the team, then you will need to find ways that can improve the situation so that productivity and effectiveness increase. One way of doing this is to take a look at the layout of the office and consider whether it is helping or hindering your team in their efforts to produce the best results. If you believe that the layout or the furniture itself is putting your team and their work at a disadvantage, then it is time to think creatively about how you use the space available.
Sometimes people work best when they work alone. It helps them to focus and concentrate on the task at hand. This is particularly useful if every person is working on individual tasks. If employees need to maintain focus and avoid distractions, then cubicles are the ideal solution.
There are many businesses where each employee must work as part of a team on a larger project. If this is the case, your office layout must reflect the activities people will work on together. Desks grouped together or larger desks that accommodate several people and provide a workspace for creativity are perfect. The ability for people to openly communicate is also essential. When planning the space in this way, make sure everyone can move freely around the furniture.
Task Designated Areas
In some businesses, there are many different activities taking place within the office space with different members of the team working on different tasks or projects at any one time. To make sure everyone can work at their best on each of these tasks, try providing areas that are designated to different tasks. For example, have some cubicles for those who need to work alone, but also have a larger work desk for groups working together on creative tasks and a separate area for meetings and presentations.
Sometimes, there are clearly defined groups within a company where several members of the team are working together on the same aspect of a project. For example, some people may work on administrative tasks and others on design. Try dividing the workspace into areas that accommodate the different working needs of each group. This will mean looking at different types of office chairs, desks and other office furniture. When planning which area of the office space each group should work in, consider both how much space they will need and what equipment they will require access to when completing their work.
A Flexible Approach
Within some companies, the daily tasks are constantly changing depending on the type of project at hand at that time. If this is the situation with your business, then you need to adopt a flexible approach and this should be reflected in the workspace. In this situation, it is often best to choose office furniture that can easily be moved from one area to another so that the space is easily adapted to suit each of the different types of tasks or activities. An office space should be flexible, offering workers the ability to concentrate, collaborate and have social interactions whilst being considerate of others. Flexibility is of core importance to office spaces, as spaces shouldn’t have just one purpose. Workstations should be able to support ad hoc expansion, collaboration and adaptable working, rather than a rigid work mode. Each company is different as their daily activities will differ from other companies. Therefore, it is essential to look at the aims and activities of your company and ensure that the office space is appropriate for the tasks that take place on a daily basis. Your choice of office furniture can make a significant difference to the effectiveness of a team and the overall success of a business.